 | EXECUTIVE ASSISTANT TO REGIONAL DIRECTOR EAST ASIA REGIONAL OFFICE |
Oxfam America is an international relief & development organization with regional offices worldwide. Its mission is to find long-term solutions to global poverty & injustice. The East Asia Regional Office is currently seeking is currently seeking an effective & motivated individual to join the team as the Executive Assistant to the Regional Director.
SUMMARIZED PRIMARY REPSONSIBILITIES:
The position will include:
- Confidential support to the Regional Director including maintaining the RD’s calendar and meeting schedule
- Attend key meetings between the RD, OA staff, and/or external donors and allies. Take notes and prepare summaries and follow-up steps.
- Make RD’s travel arrangements; coordinate travel agendas and prepare briefing materials and presentations for all trips.
- Maintain RD’s electronic and hard copy filing systems.
- Support RD’s participation in Oxfam International inter-affiliate working groups and teams. Coordinate with OI colleagues and prepare meeting materials.
- With guidance from RD, write, edit and circulate key memos, reports, correspondence, and announcements for a wide variety of internal and external audiences.
- Work with RD and other Oxfam staff on selected projects, including funding proposals, external briefs, and thought pieces. Research these selected projects and/or offer editorial feedback as needed.
- Coordinate confidential Human Resources tasks for RD,
- Bachelor’s degree (or equivalent) in Business administration or Development studies. Bilingual (Khmer and English). Knowledge of Vietnamese or Laotian will be an additional advantage.
- Experience and Core Competencies:
- Three years related work experience.
- High proficiency in advanced administrative concepts, practices, and procedures. Ability to make sound independent decisions, judgment and use own initiative.
- Excellent demonstrated written and verbal communication skills, including composing professional emails and writing for a variety of audiences. Ability to give and receive editorial feedback in a professional manner.
- Ability to summarize and synthesize large amounts of information.
- Demonstrated ability to multi-task and work on a wide variety of tasks simultaneously. Must be able to meet deadlines and stay organized in a fast-paced environment.
- Strong research and analytical skills; imagination and creativity to find information.
- Proficiency in the use of personal computers and related software applications, including Microsoft Outlook, Word, Excel, PowerPoint and other databases.
- Collegial nature and ability to develop good relationships with multiple constituencies and work as a team member.
- High degree of poise, judgment, discretion, and responsibility; ability to handle confidential information, ability to anticipate problems, and confidence to follow through.
- Preferred:
- Participation in a team based environment
- Knowledge of human resources concepts, practices, policies, and procedures.
- Knowledge of the field of fundraising and program planning;
- Cross-culture understanding of how an international development agency operates, communicate well cross-culturally.
SUBMIT YOUR APPLICATION by CLOSE OF BUSINESS 25th June 2010.
Women & regional nationals are very strongly encouraged to apply. Potential applicants may request the full job description via eastasia@oxfamamerica.org. Applications must be submitted by email including a CV & cover letter.
